Calendar and appointments
Manage booked, completed, cancelled, no-show and blocked-time appointments from a mobile-friendly calendar.
Now available
Simple clinic admin for sole traders.
ChapBooks brings appointments, clients, online booking, intake forms, payments, gift cards, reminders and reporting into one workspace designed for small clinics.
Built for iPad, iPhone and desktop
GST-aware clinic workflows
Powered by practical clinic needs
Features
A practical workspace for daily clinic work.
ChapBooks focuses on the jobs a sole-trader clinic repeats every day: bookings, treatment history, payments, client follow-up and clear records.
Online booking
Offer public booking with clinic availability, booking confirmation, minimum notice and cancellation controls.
Clients and visit history
Track client records, upcoming visits, past visits, treatment history and appointment context in one place.
Intake and attachments
Collect intake details and keep client or appointment attachments such as photos, PDFs and documents with the record.
Payments and receipts
Record payments, generate invoices and receipts, handle refunds and support Square Terminal workflows.
Gift cards
Create, sell, redeem and email gift cards with themed PDF designs and payment history.
Reminders and email
Configure outgoing email in Settings and send reminders, invoices, receipts, refund receipts and gift cards.
Waitlist opportunities
Use waitlist context to help fill suitable calendar gaps when single appointments are cancelled.
Reports and audit trail
Review appointment, finance, gift card and audit reporting with filters, exports and clear transaction context.
Workflow
From booking to follow-up.
The system is built around the real appointment lifecycle rather than separate disconnected admin screens.
1
Book
Create appointments yourself or let clients request suitable times online.
2
Prepare
Review client notes, intake details, attachments and appointment history before the visit.
3
Treat
Keep appointment status, visit context and client records aligned as the session progresses.
4
Charge
Generate the invoice, record payment, send the receipt and handle refunds when needed.
5
Rebook
Prompt for the next booking, manage waitlist opportunities and keep follow-up admin moving.
Designed for sole traders
Small clinic focus, not enterprise clutter.
ChapBooks is shaped around a single-practitioner clinic that needs fast appointment flow, reliable records and less admin at the end of the day.
Helpful clinic controls include:
- Clinic details, business identity, GST registration and payment provider setup.
- Availability and online booking controls that drive public booking and calendar display.
- Service setup, gift cards, reminders, SMTP email and reporting exports.
- Security, MFA recovery, admin checks and setup readiness prompts.
Get started
Want to see ChapBooks running as a clinic workspace?
Email us to book a demo or ask whether ChapBooks is a good fit for your clinic workflow.